Privacy Policy

Effective Date: 24 April 2025

This Privacy Policy is issued by International Human Rights Advisors LLP (“we,” “our,” “us”). It sets out how we collect, use, store, disclose, and protect your personal information. We are committed to safeguarding your privacy and handling your personal information in accordance with the Data Protection Act 2018 (DPA) and the UK General Data Protection Regulation (UK GDPR). As our client you are advised to read the following information carefully.

1. Who We Are

1.1 We are International Human Rights Advisors LLP and are registered as a Data Controller with the Information Commissioner.

1.2 This privacy notice applies to personal data processed by us when we:

• Provide advice or consultancy services
• Provide non-reserved legal services
• Operate our website: https://ihr-advisors.com;
• Communicate with third parties, and other users of our services.

1.3 If you have questions about how your data is handled, you can contact us at: info@ihr-advisors.com.

1.4 Any legal advice regulated by the Bar Standards Board will be provided by one or both partners, Ben Keith and Rhys Davies, through their chambers and not International Human Rights Advisors LLP and a separate agreement in relation to those services is governed by any client care letter and the policies of 5 St Andrew’s Hill and TG Chambers respectively.

2. What Personal Data We Collect

We may collect and process various types of data, including:

• Identity and contact data (name, address, phone number, email);
• Financial data (bank details, payment records);
• Case-related data (documents, court records, communications);
• Sensitive data (medical records, criminal convictions, racial or ethnic origin, political opinions, religious beliefs, trade union membership, sex life or sexual orientation);
• Technical data (IP address, browser type, cookies);
• Biographical and professional data (CVs, education, employment history).

We may collect this data directly from you, or from third parties, including courts, regulatory bodies, and public sources.

3. Why We Process Your Data

We use your personal data for the following purposes:

• To provide advice and representation;
• To communicate with clients, and third parties;
• To respond to complaints;
• To manage conflicts of interest and conduct anti-money laundering checks;
• For marketing and business development (with your consent);
• For professional development and training purposes.

4. Legal Bases for Processing

We rely on the following lawful bases for processing your personal data:

• Consent (e.g., for marketing);
• Performance of a contract (e.g., providing advisory or consulting services);
• Compliance with legal obligations;
• Legitimate interests (e.g., business administration);
• Establishment, exercise, or defence of legal claims;

5. Sharing Your Data

We may share your data with:

• Other legal representatives, with your consent;
• Courts, tribunals, and inquiries;
• Other barristers and legal professionals with your consent;
• Paralegals, Pupils, mini-pupils, and administrative staff under our supervision;
• IT and cloud service providers (subject to confidentiality);
• Regulatory bodies (e.g., ICO);
• Insurers, accountants, and legal advisors.

We do not sell or rent your data to third parties.

6. Video Conferencing

6.1 We are the Data Controller responsible for the personal information you may provide when using video conferencing technology, such as Zoom.

6.2 Our video conferencing application does not monitor meetings or store them after the meeting ends unless they are requested to record and store them by the meeting host. If there were a need to record a meeting, this would be alerted to the participants via both audio and video when joining the meeting and participants have the option to leave the meeting.

6.3 The Video Conferencing facility may record names and emails for login and IP addresses, but there is no need to retain this data and the users are requested to delete this following use.

6.4 We will not disclose your personal information to third parties for marketing or sales purposes or for any commercial use, and we will not use your personal data in a way which may cause you harm.

6.5 Zoom’s privacy policy confirms that they “only collect the user data that is required to provide Zoom services. This includes technical and operational support and service improvement. For example, we collect information such as a user’s IP address and OS and device details to deliver the best possible Zoom experience to you regardless of how and from where you join”.

6.6 They also state that they “do not use data we obtain from your use of our services, including your meetings, for any advertising. We do use data we obtain from you when you visit our marketing websites, such as zoom.us and zoom.com. You have control over your own cookie settings when visiting our marketing websites”.

6.7 The user also has the ability to delete any data (such as names and emails for login and IP addresses) after meetings have concluded and at the end of the use of the application. Zoom has stated that; any data stored on US servers is minimal and relates only to the users of the application.

6.8 Recordings will be kept for no more than six months.

6.9 You have the right to access your data and correct any inaccuracies. For further details of your rights please contact the Data Protection Officer or go to our website for a more detailed explanation.

7. Transfers Outside the UK or EEA

If your case involves individuals or entities outside the UK or EEA, your data may be transferred internationally. We will ensure that appropriate safeguards are in place (e.g., adequacy decisions or standard contractual clauses).

8. Retention Policy

We retain personal data only as long as necessary for legal, regulatory, or professional obligations. Typically, data is held for 7 years from:

• The conclusion of our contract;
• The last payment received;
• The last substantive communication.

In certain circumstances (e.g., minors, ongoing proceedings, appeals), data may be retained longer. Conflict-check data (e.g., name, case name) may be kept indefinitely in a limited form.

9. Your Rights

Under data protection law, you have rights to:

• Access your personal data;
• Correct or update inaccurate data;
• Request deletion of data (subject to legal exceptions);
• Object to or restrict certain types of processing;
• Withdraw consent at any time;
• Data portability (where applicable);
• Complain to the Information Commissioner’s Office (ICO) (www.ico.org.uk)

To exercise your rights, please contact us at info@ihr-advisors.com.

10. Cookies and Website Analytics

Our website uses cookies to improve user experience and track usage. These may collect:

• IP address;
• Browser type and device;
• Site interaction and session data.

You can manage your cookie preferences through your browser settings.

11. Changes to This Privacy Notice

We review this notice periodically and may update it. The most current version will be available on our website. This privacy notice was updated on 24 April 2025.

12. Contact Details

For questions or to exercise your data rights, contact:

Email: info@ihr-advisors.com

Registered Address: International Human Rights Advisors LLP, 5th Floor, 30-31 Furnival Street, London EC4A 1JQ